01. Separate coordination from construction
Before work begins, identify who performs each trade, who supervises the work and who handles required permits and inspections. Project coordination does not automatically mean every construction task is included. Ask for a written scope that clearly names the responsible parties.
02. Ask for a scope you can follow
A useful scope describes the room or system, work to be completed, materials or finish expectations and how completion will be checked. Mark unconfirmed conditions separately. Broad instructions such as “make it rent ready” leave too much open to interpretation.
03. Set the reporting and approval process
Agree on how often you receive updates and what they include: work completed, dated photos, open questions and the next milestone. Decide who approves additional work before it proceeds, including changes to cost, materials or timing.
04. Connect payments to documented work
Ask your contractor and coordinator to explain the payment process, supporting documentation and how disputed or incomplete items are handled. Keep approved scopes, changes and invoices together. Have the appropriate professional review contractual terms before you commit.
05. Close the project with a clear handoff
Create a punch list and identify who verifies corrections. Collect relevant inspection records, warranties, manuals and keys. If the property will become a rental, define the handoff from construction to leasing and ongoing maintenance so unfinished tasks do not fall between teams.
Common questions
Can ACC help with a rehab only?
Yes. The conversation can focus on a renovation without committing to ongoing property management. Scope, fees, responsibilities and availability are confirmed before work begins.
Can you help with a project that has already started?
Bring the existing scope, progress photos, contractor information and outstanding issues. ACC can discuss the current stage and whether a coordination scope is a fit.
Can you guarantee a completion date?
A project schedule depends on its scope, site conditions, materials, contractor availability and required approvals. Discuss milestones, dependencies and how changes will be communicated before agreeing to a schedule.